Executive Assistant to the CEO

The Assistant to the CEO provides support to Global Citizen Year’s Founder and CEO, Abby Falik. Through administrative skill, relationship management expertise, and communications support you will work in lock-step with the CEO to manage her schedule and maximize her impact. Core responsibilities include executive scheduling and travel planning, meeting preparation and follow-up, relationship management with critical external stakeholders, and serving as a frequent liaison to the Board, Advisory Council and senior leaders on the Global Citizen Year team. The fast pace and range of assignments make this role an exciting opportunity for personal and professional growth – within Global Citizen Year and beyond.

This is a unique opportunity to work with and learn from a pioneering CEO, who was named one of Fast Company’s “100 Most Creative People in Business” in 2016 and Builders + Innovators “100 Most Intriguing Entrepreneurs” in 2018. You will have a birds’ eye view of what it takes to build and resource a high-growth social enterprise.

Position Responsibilities

The Executive Assistant to the CEO will be responsible for:

  • Scheduling: Manage the CEO’s workflow and calendar to align with priorities.

  • Travel Logistics: Oversee CEO trip planning, including managing domestic and international travel logistics, determining conference and event efficacy, and managing where the CEO speaks and participates externally.

  • Meeting Support: Assist with preparation for CEO meetings (ie: research and materials) and ensure timely follow up.

  • Relationship Management: Manage external stakeholder communications from the CEO and act as the point of contact for all requests and queries to the CEO, both internally and externally.

  • Event Planning: Manage logistics for quarterly board meetings and other board-related events.

Candidate Profile

You're a hungry learner.

You’re motivated to soak up information while learning and continuously improving. You bring a problem-solving orientation to your work and instinctively seek opportunities for reflection and feedback. You have a knack for strengthening processes to improve quality and efficiency, and you’re known for going above and beyond.

You're a champion dot connector.

You see connections where others do not and are quick to point out who is connected to whom and how those relationships could be impactful.

You have a touch of ESP.

You’re insanely proactive, and anticipate others’ needs before they ask – or even become aware of them. And you’re like a chameleon, adapting your style to accommodate others.

You have an exceptional attention to detail.

You’re used to juggling lots of balls and never letting a single one drop, all while performing at a very high level. You enjoy being a step ahead of those around you and this attention to detail guides your work.

You thrive in an entrepreneurial environment.

You’re resourceful and at ease with ambiguity and rapid change. You possess a positive, can-do attitude, and are adept at identifying creative solutions that turn challenges into opportunities. You can handle many important responsibilities at once and you’re rigorous about prioritization.

Education and Experience

  • At least two years professional experience required
  • Experience providing support to senior executives preferred
  • Experience with fundraising/development preferred
  • Experience living/working outside the U.S. preferred

Knowledge, Skills, and Ability

The following qualities are required:

  • Demonstrated passion for Global Citizen Year’s mission and alignment with its values
  • Superb communication skills (writing, speaking, presenting) that engage and inspire others
  • Professional poise and polish working in a fast-paced environment
  • Exceptional time management and prioritization skills
  • A strong work ethic, with a desire to go above and beyond standard expectations
  • Exceptional judgment, including a high level of discretion when handling confidential materials
  • Tech and digital savvy, including proficiency with Salesforce, Microsoft Office, and Google Apps

Details

Position Details

  • Compensation: Competitive salary (commensurate with experience) and comprehensive benefits package
  • Location: Oakland, California
  • Start date: As soon as possible

Application Details

  • To apply: Please submit your resume and cover letter on our website. In your cover letter, please indicate how you learned of the opening and provide 3 professional references (including direct supervisors and direct reports), your salary requirement, your current location, and the date you would be available to begin full-time work in Oakland.

  • Deadline: Applications received by August 30th will receive preferential review. The review will continue until the position is filled.

Global Citizen Year is an equal opportunity employer, and we strive for our staff to reflect the diverse community we serve. Applicants who contribute to this diversity are strongly encouraged to apply.

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